*In the event of a true medical emergency please call 911*


Policy brief & purpose


Our accident reporting policy is designed to outline the purpose and procedure for reporting any accidents, injuries, or other events. ShareCare Network is committed to enforce all health and safety guidelines to avoid such occurrences and expects all affiliates to comply. However, accidents are sometimes inevitable. Our provision in this case is to ensure all accidents are reported timely so they can be investigated properly and preventative measures can be reviewed and reinforced.




This accident report policy affects all members, volunteers, affiliates, and independent contractors. Members, volunteers, affiliates, and independent contractors shall be referred to as “affiliates” throughout this policy.


Policy elements


Accidents that must be reported include any incidents that may cause minor or severe injuries or incidents that are results of negligence or inadequate safety precautions. The victims may be volunteers or care recipients. Accidents must be reported as soon as possible to expedite investigation and increase likelihood of important findings. The sooner the cause or details of the accident are identified, the sooner ShareCare Network can establish preventative measures for the future.


What should be reported under the Accident Reporting Policy?


ShareCare Network encourages affiliates to report all accidents no matter how minor. Accidents that involve very minor injuries like small cuts, non-extensive bruises etc. and would not normally require any action on behalf of ShareCare Network (e.g. the breaking of a drinking glass) do not have to be reported (although affiliates could report them if they want). On the other hand, accidents that involve (or could have involved) more severe injuries and require investigation and action from the company must be dutifully reported. Affiliates are obliged to report any of the following:


  • Fatalities
  • Damage to the head, skull and face
  • Damage to any of the senses (e.g. partial or complete loss of hearing, sight etc.)
  • Incapacitation or dislocation of limbs that hinder functionality and movement (including paralysis and amputation)
  • Damage to the skin (e.g. extensive burns, bruises or cuts)


  • Blows or injuries to the spine, back and ribs
  • Harm to the nervous system or loss of consciousness through electrocution, hypothermia, etc.
  • Poisoning
  • Contamination from hazardous substances or transmission of diseases
  • Any other injury that requires hospitalization or medical care
  • Affiliates are also required to report occurrences that may not have involved injuries or victims but could be potentially dangerous in that respect if repeated.




When an affiliate witnesses or is involved in an incident they must report it to ShareCare Network within 48 hours. Affiliates may report incidents using the incident report form, emailing [email protected], or calling (910)-399-4815. If the affiliate anticipates a potential accident due to perceived negligence or inadequate safety, they must notify ShareCare Network as soon as possible so the accident can be prevented. Official forms may have to be completed and submitted. The accident and any sustained injuries must be recorded to an accident database or file. The affiliate(s) responsible must initiate an investigation or request an investigation from authorities if appropriate. The affiliate who reported the accident has to cooperate if called in for questioning to provide details needed. As a general rule, the affiliate must provide information in the incident report as accurately as possible on the following:


  • The place of the accident
  • The date and time of the accident
  • The people involved or injured
  • Their position or involvement in the accident
  • Their actions immediately after the accident


Disciplinary Consequences


ShareCare Network places great importance in this policy. All affiliates are obliged to comply. Any affiliate that is discovered to have been aware of a serious accident and failed to report it will face appropriate disciplinary consequences. When affiliates are the cause of an accident they must report it immediately to minimize legal repercussions. Disciplinary actions taken by ShareCare Network may include:


  • Suspension of a member or volunteer’s account with ShareCare Network
  • Expulsion from ShareCare Network with no option of renewal
  • For affiliates and independent contractors: Suspension or Termination
  • It is NOT ShareCare Network’s jurisdiction to perform the duties of appropriate law enforcement authorities